Frequently Asked Questions

How does an Exchange work?
As we said, an Exchange is a vastly different business proposition to a standard conference and has a different value. We hope these frequently asked questions will help qualify this for you.

Why should I attend?
The Exchange provides an opportunity for senior level executives to engage at peer level in an intimate setting. You will be able to connect and network with 50+ digital transformation leaders and learn from our senior speaker panel through insightful presentations, interactive panels, think tank formats and executive boardrooms. The format is ideal for time-starved executives who are looking to benchmark strategies, identify best practice and conduct due diligence on potential technology solutions in line with their digital transformation plans.

Can anyone attend as a delegate?
Attendance at Exchanges is by invitation only. Delegates are invited to participate in the Exchange based on their relevance to the topic area and strategic responsibility. Delegates are pre-qualified and must meet certain criteria in terms of responsibility, decision-making capability and budget.

How do you choose your solution providers?
Attendance for our sponsors is also invitation only. Solution providers are invited to participate in the Exchange based on their market leading solutions, demand from the delegates for their presence, or recommendation from the speaking faculty.

How do you select your speakers and topics?
Our Production team conducts extensive research in the market to determine which topics and speakers to profile at the event. They establish relationships with key executives within certain industries and create tailored, practical agendas that keep business executives up to date with industry trends, technological developments and changes to the business landscape.

What does the profiling process entail?
As part of the event onboarding process each delegate undergoes a comprehensive interview with one of our Audience Experience Team, sharing insights about themselves, their company’s connected workforce strategy, upcoming projects, and future needs. These profiles are used to help match our Delegates to relevant Solution Partners and prioritize meetings that best align with their business goals, ensuring meaningful and productive engagements.

How do the 1:1 meeting’s work?
One-to-One Meetings are the backbone of an Exchange. Each meeting is a mutually selected opportunity for buyers and sellers to discuss business. A month before the Exchange, our online meeting scheduler goes live, featuring profiles of all delegates and solution providers. Both delegates and solution providers select meetings based on their business priorities. The software then creates customized itineraries for each participant. The schedule is intensive but effective ensuring every session, networking function, and meeting is directly tied to delegates’ business needs and investment priorities.

Is there a fee associated with attendance?

As this is an invite only event, there is no fee to attend. We will charge a $1 credit card fee when processing your registration, to confirm your attendance and hotel room. We cover your accommodation costs for the nights of May 5 and 6.

Are the meals and drinks included?

Yes, breakfast and lunch as well as refreshments breaks in the morning and afternoon have been carefully selected to offer you the best in banqueting and allow for some networking time! This includes the networking reception and gala dinner. Check the agenda for times.

What if I register but can no longer attend?

If you are no longer able to attend, please ensure you notify us no later than 4 weeks prior to the event (Friday, April 4, 2025) and ideally, send a replacement delegate to substitute. If you do not notify us of cancellation 4 weeks prior, a cancellation fee of $1850 will be applied against the credit card provided to cover the costs associated with your attendance at the event (hotel, materials, F&B etc), unless a suitable replacement is identified. Substitution of registrants of an equivalent level and authority is permitted subject to approval by IQPC.

Where is the event taking place?

The event is taking place at the Hyatt Regency, Lost Pines Resort in Austin, TX. Please see more information here.

What about accommodation?

Accommodation will be provided to you for the nights of May 5 and 6 at the Hyatt Regency, Lost Pines Resort in Austin, TX. Please see more information here.

What should I wear?

The dress code at the conference is business casual. The speakers usually come in business attire.

What if I have special needs onsite or dietary requirements?

If you have any special needs, disabilities, and/or dietary restrictions that we may address to make your participation at our events more enjoyable, please do let us know when registering.

If you have any further questions, please contact us at enquire@oilandgasiq.com, or if you're ready to join us, request an invitation here.